Project Management:
  • Build and maintain event portal through fundraising software which includes: event information, ticket sales, RSVPs, table seating, online giving and more

  • Devise timeline

  • Oversee work flow 

  • Assign action items 

  • Lead meetings

  • Devise marketing plan

  • Keep event planning on course

  • Coordinate all components of the reception and program  (refreshments, entertainment, AV, production team, celebrity arrivals, red carpet, etc.)

  • Oversee silent and live auctions, organize inventory

  • Write staff instructions and run-of-show schedule



  • Provide event expertise and present event committee with options based on best practices

  • Communicate with  staff and planning committee chairs with event updates

  • Available for conference calls and in-person meetings


  • Assist in writing/editing/proofing collateral, includes program book, invitations and other marketing material

  • Consult on signage (what types and where to place)

  • Copy edit script

Strategic Partners & Sponsorships:


  • Solicit silent/live auction items

  • Seek in-kind donations

​Third Party Bookings:

  • Hire photographer(s)

  • Vet and hire vendors

  • Coordinate and maintain permit list

  • Maintain vendor payment schedule

  • Hire event staff 


  • Celebrity wrangling

  • Red carpet management

  • Write press releases

  • Pitch press 

Event Day - Execution:
  • Assist with event set up and load in

  • Hire, manage and train event staff

  • Point of contact for vendors, venue and staff

  • Work with production team to ensure a smooth run of show

  • Breakdown of event

Post Event:


  • Coordinate post event meeting with key players

  • Create recap with feedback



hot diggity media

We'd love to hear from you ...

Sit. PLAY. Follow. 

  • Facebook
  • Instagram


195272-astra-logo grey scale.jpg
wit-logo-trans copy.png
ISC logo grey scale.png

© 2020 by Hot Diggity Media.